My graduate school (Ph.D.) application timeline

I promised a friend I would share my graduate school application timeline with him, since I just finished my successful application cycle a few months ago. This is how I scheduled my year (2016) to turn all of my applications for my Ph.D. program in by December’s deadlines.

January 2016:
— looked into programs that appealed to me, so I was inspired and had started building my lists of schools that I wanted to apply to, along with specific professors I wanted to work with at each one.
— Reached out to professors from my alma mater to meet with them in February to talk about applications/ask for letters of recommendation.

February:
— signed up for the GRE (for a June date), bought a practice book
— built my GRE practice schedule: worked for a few hours on Sundays and 1-2 evenings a week on practice tests, reviewed material I didn’t quite remember so I could do the tests without open notes
— Met with some of my professors from undergrad, gave them a timeline for when I needed their letters and when I would send them my research statement + personal statement, also offered to email them a reminder of what we had worked on together

March:
— GRE practice continued
— reached out to professors in the schools I was interested in applying to, went to do some visits and tell them about my research goals (this is not an option for all programs. For example: Sociologists want to meet you, economists do not. The best way to get a sense of what works/doesn’t is to talk to graduate students in the programs you want to apply to or someone in the field. The second best option for me was reading through the forums for graduate students on Quora).

April:
— GRE practice continued
— kept building and refining my list of schools/programs to apply to and specific things I could say about each professor I wanted to work with. Reached out to professors I hadn’t reached out to yet.

May:
— GRE practice
— started a draft of my 2 page personal statement: how did I become a researcher, why grad school, why did my questions matter now

June:
— took the GRE, decided to take it again in August to get a few more points
— completed a few more drafts of my personal statement by writing every morning, sent to close friends/colleagues for comments
— began a draft of my research statement

July:
— Focused on research statement drafts, gathered some early feedback on clarity with friends who had read my work before
— focused my GRE studying on the section I wanted to improve + continued memorizing vocab so I didn’t forget it
— ignored my personal statement for a month, to return with fresh eyes later

August:
— GRE round 2
— finished a full draft of my research statement, send it to my prof/mentor for comments and advice
— returned to my personal statement, sent to a different mentor who hadn’t read it yet for comments and a few friends whose writing I admired for style comments

September:
— had my final list of schools for applications: built a status doc with their due dates and requirements listed in each column

— wrote to my professors to remind them it was time to send recommendation letters to my escrow service (I had everything done through Interfolio. Not all schools accept it, Stanford and MIT did not, but the other ones I applied to did)
— created my Interfolio account and emailed them links for the letters with a due date for the first application to it
— prepared my personal statement for copy edits
— finished a new draft of my research statement

October:
— finished my research statement, prepared for copy edit
— gathered final comments on all of my essays, then started cutting them down to meet each program’s word count requirements
— sent my scores from the GRE to all of my schools

November:
— gathered all of my recommendation letters
— added all final edits to essays
— started sending in applications as they were done because I was BURNT OUT and couldn’t take anymore feedback

December:
— took a good long nap.

My additional notes, for my own sanity:
– there were days of the week I was not allowed to think about or talk about my graduate school applications (Saturdays, Mondays)
– I made sure I went to yoga 2-3x a week, because it was scheduled and that made me take a break and turn off my brain for a few hours a week
– I made sure to prioritize sleep so I could do a good job on the practice tests
– I refused to tell people, apart from a small handful of people, where I was applying and said, “let me tell you once I’ve applied!” to take the pressure of judgment and “advice” away
– I got used to explaining my research interests in 2 mins, 5 mins, and 10 mins depending on the level of interest the other person had for what I was talking about. This was really terrible at first but made it way easier to write my research statement later, so it ended up being really helpful.